Personal assistant

800 - 1000 AZN

İşəgötürən: Germes

Əlaqədar şəxs: HR & Administrative Manager

E-mail: info@germesconsulting.com

Telefon: (012) 314-97-20

Şəhər:
Bakı
Yaş:
24 - 35 yaş
Təhsili:
Ali
İş təcrübəsi:
3 - 5 il
Namizədə tələblər:
- Professional experience of 1-3 year working as Assistant, Higher Degree
- Demonstrable experience in an administration/executive assistant/PA role
- Full time employee
- Fully familiar with computer, word, excel, PowerPoint, outlook and internet
- Excellent oral and written communications skills in English, Russian and Azerbaijani languages
- Will be entrance computer and languages exams (specking, Writing and reading)
- Female 25- 35 years old
- Excellent inter-personal and communication skills
- Excellent organizational skills, ability to multi-task and organize others
- Excellent oral and written communication skills and ability to professionally represent the director
- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances
İş barədə məlumat:
- To provide a high level of support to the Director
- To work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- To proactively manage the Director’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities
- To provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- To act as a focal point in negotiations between the Director
- To organize travel, meetings and events for the director as required
- To carry out background research and presenting findings
- To undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded to as appropriate
- To ensure a high standard of administration and provide guidance as appropriate on the production of internal and external documents
- Secretarial duties: typing, preparing documents, organizing files. Where required provide support to ensure are of an appropriately high standard, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
- Devising and maintaining office systems, including data management and filing
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Producing documents, briefing papers, reports and presentations
- Work schedule: 5 days a week, 10:00-19:00 (Permanent Employment Contract)
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